I am SO excited to share a guest post from my dear friend, Caitlin Gerres. She is a wedding photographer in Hampton Roads and has been such a wonderful support to me since we first met about a year ago. I asked her to share some helpful tips to brides from the photographer's point of view. I hope you enjoy! (My brides, take note!)
10 Things Brides Forget to Tell Their Wedding Photographers
Once the timeline is planned, the engagement photos have been taken, and the family portrait list is created, it can be easy for a bride to assume her photographers have everything they need for the big day. But in my experience, the wedding day flows a lot more smoothly when the photographers have much more information about the wedding day. Here are 10 things that you might forget to tell your wedding photographer.
1. Exact addresses – With multiple First Baptist Churches or Marriot hotels, having an exact address to all wedding day locations is very important. This might also include directions to a specific building if you’re getting married on a large property or if a GPS would lead you to the physical address, but not necessarily the correct entrance.
2. Getting ready location – Once we arrive at the wedding venue, where do we go to find you? Letting us know where to find your room at the church or your hotel number after you’ve checked in will help save us from wasting time or starting off behind schedule.
3. Names of bridal party members – This is a minor detail, but it is nice to know the bridal party’s names ahead of time, so I can call them by name as much as possible on the wedding day. Walking into a room and learning 10 people’s names at once can be tricky, so having a list to study ahead of time is helpful!
4. Heirloom jewelry piece or wedding day detail – When I know a bride is wearing her grandmother’s ring or that her toasting glasses are the same ones her parents used, I know to spend a little extra time photographing those heirloom items. Sometimes these details are tucked so seamlessly into the day that I might not realize how special they are unless my couple tells me about it!
5. Rain plan – While we’re always hoping for a beautiful wedding day, we’re not always able to take portraits outside. (Summer weddings could also call this an extreme heat plan!) We might find an even better alternative for rainy portraits on the wedding day, but it’s good to have at least a general idea of where we can go, so we aren’t standing around on the wedding day trying to figure out what to do. (The rain plan for the ceremony and reception might affect the gear I bring, so it’s important to know that as well.)
6. Ceremony elements and order – We always want to be discrete during the ceremony, so we try not to move around too often and to move slowly and quietly when we do. When we have a rough idea of how the ceremony will flow, we can create a plan of where to shoot each portion of the ceremony without having to hustle around the pews to keep from missing a certain moment.
7. Sensitive family situations – In addition to a list of all the family group shots you want taken, it is important to mention and explain any sensitive family situations. If your parents are divorced and remarried, if certain family members don’t get along, or if someone is recently deceased and I don’t know about it, I could easily say the wrong thing during family portrait time, and I certainly don’t to embarrass or offend anyone!
8. When to take detail shots – Detail shots of your reception room may or may not have made it onto your timeline. But since most brides and grooms don’t get to see their reception space all set up until it’s filled with people, taking photos of the details you spent months planning is really important! Typically, when we’ve done a first look with the couple and cocktail hour is in a different space, we take these photos during cocktail hour, but many times other arrangements need to be made.
9. Surprise or choreographed dance – I love it when couples surprise their guests with a special or creative dance, but we don’t want to be surprised by it as the photographers, because we want to make sure we’re in the correct spot to capture guests’ reactions and your sweet dance moves. This tip goes especially for the dip kiss at the end of the dance. We need to know what direction you’ll be facing so we have a good view of the kiss and not of your backside!
10. Your exit plans – One of the most important questions I ask my couples before the wedding day is what kind of exit they’re planning. Ceremony exits are typically done in natural light and don’t require advance set up, but an exit from the reception after sunset means we have to move our lighting equipment outside and make sure we’re all dialed in and ready to go before the guests start lining up.
Thank you, Caitlin!! As always, I highly recommend every bride and groom hire a wedding coordinator to help communicate these details to their photographer. There is so much to think about on wedding day and having a clear plan for ALL of your vendors will result in a seamless, enjoyable day.
To learn more about Caitlin and see some of her work, check out her blog HERE. Girl, thank you SO MUCH for your words of wisdom!!
Photos courtesy of Caitlin Gerres Photography.